> For the complete documentation index, see [llms.txt](https://docs.realmjoin.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.realmjoin.com/automation/runbooks/runbook-references/org/devices/report-stale-devices_scheduled.md).

# Report Stale Devices Scheduled

{% hint style="info" %}
This is a scheduled runbook. It is designed to run on a recurring schedule rather than being triggered for a single object. See [Scheduling](/automation/runbooks/scheduling.md) for details on how to configure runbook schedules.
{% endhint %}

### Description

Identifies and lists devices that haven't been active for a specified number of days. Automatically sends a report via email with CSV and/or Excel (xlsx) attachments. The report files can also be uploaded to an Azure Storage Account, returning time-limited download links. The ReportFileFormat parameter controls which file formats are generated and delivered (CSV only, CSV & XLSX, or XLSX only). When the CSV attachment exceeds the email size limit and "CSV & XLSX" is selected, the email falls back to the Excel workbook alone.

### Setup regarding email sending

Sending an email report is optional and only happens when a recipient (`EmailTo`) is provided. The sender address is taken from the `RJReport.EmailSender` tenant setting.

This runbook sends emails using the Microsoft Graph API. To send emails via Graph API, you need to configure an existing email address in the runbook customization.

See the [RealmJoin Report Settings documentation](https://docs.realmjoin.com/automation/runbooks/runbook-report-settings) for details.

#### Email branding

The report email honors the optional `RJReport.Branding.*` tenant settings: a custom header image, a custom footer image (public HTTPS URLs, PNG/JPEG/GIF, max. 200 KB each), a custom footer link, and custom accent and text colors (6-digit hex values, e.g. `#0052cc`). When these settings are not configured, the default RealmJoin graphics and colors are used. A branding image that cannot be downloaded or validated, or a color value that is not a valid hex color, never prevents the report email - the corresponding default is used instead.

See the [RealmJoin Report Settings documentation](https://docs.realmjoin.com/automation/runbooks/runbook-report-settings) for setup details.

### Location

Organization → Devices → Report Stale Devices (Scheduled)

**Full Runbook name**

rjgit-org\_devices\_report-stale-devices\_scheduled

### Details

| Property         | Value                                                                                                             |
| ---------------- | ----------------------------------------------------------------------------------------------------------------- |
| Version          | 1.5.0                                                                                                             |
| Required modules | <p>RealmJoin.RunbookHelper (>= 0.8.9)<br>Microsoft.Graph.Authentication (>= 2.39.0)<br>Az.Accounts (>= 5.5.2)</p> |
| Schedulable      | yes                                                                                                               |

### Notes

This runbook generates a comprehensive report of stale devices and delivers it via email. The report includes device details, platform breakdowns, and exports report files (CSV/xlsx) for further analysis.

Prerequisites:

* EmailFrom parameter must be configured in runbook customization (RJReport.EmailSender setting)

Common Use Cases:

* Regular device inventory audits and compliance reporting
* Identifying devices for retirement or decommissioning
* Security reviews to find potentially lost devices
* Monitoring device health across the organization
* Using MaxDays parameter for staged reporting (e.g., 30-60 days, 60-90 days)
* User scope filtering to focus on specific departments or exclude service accounts

The runbook supports optional user scope filtering to include or exclude devices based on primary user group membership.

### Permissions

#### Application permissions

* **Type**: Microsoft Graph
  * DeviceManagementManagedDevices.Read.All
    * *Lists Intune devices filtered by lastSyncDateTime to find stale devices*
  * Directory.Read.All
    * *Reads include/exclude group members, primary user details and the tenant name*
  * Mail.Send *(optional — feature: Email report)*
    * *Sends the report email via Send-RjReportEmail when EmailTo is configured*

### Parameters

#### Days

Number of days without activity to be considered stale.

| Property            | Value                         |
| ------------------- | ----------------------------- |
| Required            | false                         |
| Default Value       | 30                            |
| Type                | Int32                         |
| Portal display name | Minimum Days Without Activity |

#### MaxDays

Optional maximum number of days without activity. If set, only devices inactive between Days and MaxDays will be included.

| Property            | Value                                    |
| ------------------- | ---------------------------------------- |
| Required            | false                                    |
| Default Value       |                                          |
| Type                | Int32                                    |
| Portal display name | (Optional) Maximum Days Without Activity |

#### Windows

Include Windows devices in the results.

| Property            | Value                   |
| ------------------- | ----------------------- |
| Required            | false                   |
| Default Value       | True                    |
| Type                | Boolean                 |
| Portal display name | Include Windows Devices |

#### MacOS

Include macOS devices in the results.

| Property            | Value                 |
| ------------------- | --------------------- |
| Required            | false                 |
| Default Value       | True                  |
| Type                | Boolean               |
| Portal display name | Include macOS Devices |

#### iOS

Include iOS devices in the results.

| Property            | Value               |
| ------------------- | ------------------- |
| Required            | false               |
| Default Value       | True                |
| Type                | Boolean             |
| Portal display name | Include iOS Devices |

#### Android

Include Android devices in the results.

| Property            | Value                   |
| ------------------- | ----------------------- |
| Required            | false                   |
| Default Value       | True                    |
| Type                | Boolean                 |
| Portal display name | Include Android Devices |

#### EmailFrom

The sender email address. This needs to be configured in the runbook customization

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### BrandingHeaderImageUrl

Optional public HTTPS URL of a custom header image (PNG/JPEG/GIF, max. 200 KB) for the report email. Sourced from the RJReport.Branding.HeaderImageUrl tenant setting. When empty, the default RealmJoin header graphic is used.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### BrandingFooterImageUrl

Optional public HTTPS URL of a custom footer image (PNG/JPEG/GIF, max. 200 KB) for the report email. Sourced from the RJReport.Branding.FooterImageUrl tenant setting. When empty, the default RealmJoin footer graphic is used.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### BrandingFooterLink

Optional URL the footer image links to. Sourced from the RJReport.Branding.FooterLink tenant setting. When empty, the default link (<https://www.realmjoin.com>) is used.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### BrandingAccentColor

Optional accent color override (6-digit hex, e.g. '#0052cc') for the report email template. Sourced from the RJReport.Branding.AccentColor tenant setting. When empty or invalid, the default RealmJoin accent color is used.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### BrandingTextColor

Optional text color override (6-digit hex) for the report email template. Sourced from the RJReport.Branding.TextColor tenant setting. When empty or invalid, the default RealmJoin text color is used.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### ReportFileFormat

Controls which report file formats are generated and delivered: "CSV only", "CSV & XLSX" (default) or "XLSX only".

| Property            | Value              |
| ------------------- | ------------------ |
| Required            | false              |
| Default Value       | CSV & XLSX         |
| Type                | String             |
| Portal display name | Report file format |

**Portal options**

| Portal option | Value |
| ------------- | ----- |
| CSV & XLSX    |       |
| CSV only      |       |
| XLSX only     |       |

#### CreateDownloadLink

If enabled, the report files are uploaded to an Azure Storage Account and time-limited download links are returned. Disabled by default.

| Property            | Value                                                   |
| ------------------- | ------------------------------------------------------- |
| Required            | false                                                   |
| Default Value       | False                                                   |
| Type                | Boolean                                                 |
| Portal display name | Create a file download link (upload report to storage)? |

**Portal options**

| Portal option                                  | Value |
| ---------------------------------------------- | ----- |
| Yes - upload report and return a download link | true  |
| No - do not create a download link             | false |

#### ContainerName

Storage container name used for the upload. Configured per runbook (not a global RJReport setting).

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    | report-stale-devices                   |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### ResourceGroupName

Resource group that contains the storage account. Sourced from the RJReport tenant settings.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### StorageAccountName

Storage account name used for the upload. Sourced from the RJReport tenant settings.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    |                                        |
| Type             | String                                 |
| Hidden in portal | yes (preset via runbook customization) |

#### LinkExpiryDays

Number of days until the generated download link expires. Sourced from the RJReport tenant settings.

| Property         | Value                                  |
| ---------------- | -------------------------------------- |
| Required         | false                                  |
| Default Value    | 6                                      |
| Type             | Int32                                  |
| Hidden in portal | yes (preset via runbook customization) |

#### UseUserScope

Enable user scope filtering to include or exclude devices based on primary user group membership.

| Property            | Value                                  |
| ------------------- | -------------------------------------- |
| Required            | false                                  |
| Default Value       | False                                  |
| Type                | Boolean                                |
| Portal display name | Use User Scope Filtering               |
| Hidden in portal    | yes (preset via runbook customization) |

#### IncludeUserGroup

Only include devices whose primary users are members of this group. Requires UseUserScope to be enabled.

| Property            | Value                                  |
| ------------------- | -------------------------------------- |
| Required            | false                                  |
| Default Value       |                                        |
| Type                | String                                 |
| Portal display name | Users to include (Group)               |
| Hidden in portal    | yes (preset via runbook customization) |

#### ExcludeUserGroup

Exclude devices whose primary users are members of this group. Requires UseUserScope to be enabled.

| Property            | Value                                  |
| ------------------- | -------------------------------------- |
| Required            | false                                  |
| Default Value       |                                        |
| Type                | String                                 |
| Portal display name | Users to exclude (Group)               |
| Hidden in portal    | yes (preset via runbook customization) |

#### EmailTo

If specified, an email with the report will be sent to the provided address(es). Can be a single address or multiple comma-separated addresses (string). The function sends individual emails to each recipient for privacy reasons.

| Property            | Value                       |
| ------------------- | --------------------------- |
| Required            | false                       |
| Default Value       |                             |
| Type                | String                      |
| Portal display name | Recipient Email Address(es) |

[Back to Runbook Reference overview](/automation/runbooks/runbook-references.md)


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